The City Clerk’s Office is responsible for many diverse functions of the city.
- Council Liaison
- Planning Commission Liaison
- Zoning Board of Appeals Liaison
- Collect Real estate and Personal Property Taxes
- Maintain Cemetery Data
- Coordinate City Park Pavilion Rentals
- Issue Dog Licenses
- Process Voter Registrations
- Facilitate Elections
- Post Public Notices
- Issue Zoning Permits
- Enforce Zoning Ordinances
- And more
The City Clerk attends and records all meetings of the City Council. The minutes of the Council’s actions are then prepared and distributed. The City Clerk also prepares the tentative and final City Council meeting agendas and information packets with the City Manager.
All public hearing notices are posted and published by the City Clerk’s office. The City Clerk’s office maintains all City Codes, Ordinances, resolutions, policies, minutes, meeting packets and other legal documents. The City Clerk’s office is responsible for the management and preservation of the official records of the City of Iron Mountain.
The City Clerk’s office is also responsible for ballot preparation, issuance of absent voter ballots, delivery and set up of voting equipment, training of election inspector boards in the proper election procedures, the processing of ballots in compliance with federal and state election laws and the maintenance of voter registration files.
Other areas of responsibility are vendor, auction and zoning permits. In addition, the Clerk’s office is responsible for historical research, imaging of city documents, city meeting schedule and calendar, bid openings, public bulletin boards, public notices, ads, bidders list, resolutions, and proclamations. The City Clerk also administers the Oath of Office.
The City Clerk’s office strives to provide professional, efficient and friendly customer service to all our customers.
The Clerk’s Office has the following on file: ordinances, resolutions, agreements, cemetery records and minutes of various boards and committees including City Council meetings and miscellaneous records of all types.
This office maintains the City Charter (local equivalent to the U.S. Constitution).
The Clerk’s Office actively records the minutes of several boards; regular and special meetings of the City Council, City Council work sessions; Pension Board meetings, and Civil Service Commission. Various other committee meeting minutes are recorded by the various boards and filed with the Clerk’s Office.